FAQs

Why was the Fund created?

The Fund was created to heal our city by investing in children and youth.

Which demographic does the Fund seek to serve?

The Baltimore Children and Youth Fund is designed to serve children, youth and young adults under age 24.

What is the funding level of the average grant award?

The minimum amount awarded will be $5,000 up to a maximum $500,000. Applicants may apply for the maximum amount, and the Fund does not expect to fund any project for less than $5,000. Associated Black Charities reserves the right to change the number of grants awarded depending on the quantity and quality of applications and a range of equity of considerations such as equity of distribution of funds and resources across geography, age and target population. In the event that additional funds become available, Associated Black Charities reserves the right to use such funds to select additional grantees from applications submitted in response to this RFP. Grant awards will be made only to the extent that funds are available. Partial funding support may be awarded to the grantee in an amount that is above the $5,000 minimum yet less than the original amount requested.

When does the request for proposal process open and close?

The RFP will be issued on Wednesday, June 6 and must be returned on or before Monday, July 9.

What is unique about the Fund?

The Fund is managed by a community- and Baltimore-based entity. Rather than positioning that entity as the sole decision maker in determining who receives grant awards, a team of Baltimore residents have determined priority areas for grants and have also offered recommendations on the types of organizations and community-based groups that should be funded. Instead of an entity making decisions behind closed doors, Baltimore residents themselves will make recommendations about who receives funding and why. To be a part of the review committee, visit this site: https://www.surveymonkey.com/r/BCYFreviewpanel.

Who is the Fund’s fiscal agent or manager?

Associated Black Charities is the fiscal agent through the end of 2018. It will create an intermediary group to manage the Fund post-December 2018. Additionally, the Baltimore Children and Youth Fund’s Year 1 Planning & Design Process is managed through two external consultants – Frontline Solutions, International and UPD Consulting – who were identified in the Memorandum of Understanding with the City of Baltimore. Frontline Solutions, International is responsible for much of the process oversight and management, including initial community design, community engagement, best practice research, the grant review process and public assembly design, development of initial technical assistance and capacity building plans for prospective applicants and grantees, design of the Year 1 RFP, and planning for future infrastructure and operational elements. UPD Consulting is responsible for releasing and managing the RFP, along with grant metric/outcome framing. Both organizations are coordinating their work to ensure full integration of this phase. Associated Black Charities is responsible for overall management of the work, finalizing the grantees’ grant agreements, grant management and technical assistance management for grantees and fiscal oversight.

How much of the $12 million will be distributed in 2018?

The Fund will distribute approximately $10 million in grants and technical assistance in 2018.

Are there priority areas for the Fund?

Yes. All grant applications must focus on uplifting Baltimore youth. The Fund is interested in funding initiatives that demonstrate:

  • A strong alignment with and commitment to the guiding values set forth by the Baltimore Children and Youth Fund’s Task Force and youth and community representatives engaged through the Fund’s Year 1 Community Design process;

 

  • A strong track record of employing youth-centered approaches in serving local children, youth and young adult populations; and

 

  • A high-level of responsiveness to the needs and interests of local children, youth and young adult populations, as articulated through the findings of the Fund’s Year 1 Community Design process;

 

  • A proven track record of authentic engagement, partnership and service at the grassroots level, as evidenced by community residents’ and community stakeholders’ documented support.

    Was the community engaged for feedback on the Fund?

    Through every step in the process, ABC is engaging Baltimore residents. They are also moving this work through Baltimore-based consultants. Their technical assistance partners, Frontline Solutions, International and UPD Consulting, are based in Baltimore. Associated Black Charities is based in Baltimore, as is its strategic communications partner, Kinetics. ABC also engaged 26 young leaders and allied adults in a one-day retreat that Frontline Solutions, International managed in partnership with Two Gems Consulting Services (https://www.twogemsconsulting.com/). Led by local/national evaluator Geri Peak, Two Gems Consulting Services is a Baltimore-based evaluation practice that designs custom information tools that suit the situation of unique communities of stakeholders. Finally, ABC is assembling a 30-person review committee that will review grant applications and make decisions on which applications advance to the final process in the grant-making cycle. All members of the review committee will be Baltimore residents, and there is particular focus on youth and adult participation.

    How is Associated Black Charities engaging the Baltimore community in the distribution of the Fund?

    Through every step in the process, ABC is engaging Baltimore residents. They are also moving this work through Baltimore-based consultants. Their technical assistance partners, Frontline Solutions, International and UPD Consulting, are based in Baltimore. Associated Black Charities is based in Baltimore, as is its strategic communications partner, Kinetics Strategies. ABC also engaged 26 young leaders and allied adults in a one-day retreat that Frontline Solutions, International managed in partnership with Two Gems Consulting Services (https://www.twogemsconsulting.com/). Led by local/national evaluator Geri Peak, Two Gems Consulting Services is a Baltimore-based evaluation practice that designs custom information tools that suit the situation of unique communities of stakeholders. Finally, ABC is assembling a 30-person review committee that will review grant applications and make decisions on which applications advance to the final process in the grant-making cycle. All members of the review committee will be Baltimore residents, and there is particular focus on youth and adult participation.

    Will you provide support to ensure community members know how to navigate the RFP submissions process?

    Yes. Frontline Solutions will hold a Community Capacity Building workshop in June with the goal of minimizing or mitigating potential barriers to submitting applications to the BCYF. ABC, Frontline Solutions and UPD is committed to supporting grassroots applicants and applicants with limited grant writing experience or grant writing capacity. Over a one-month period, they will host three capacity-building events across the city. The sessions will provide training and hands-on support to prospective applicants. Frontline Solutions will manage the sessions, offering one-on-one as well as group-based counsel to prospective grant applicants. Additionally, there will be recurring workshops on:

    • Strategies and guidelines for developing a project narrative (description of project activities) and cross-organizational partnerships and collaborations;

     

    •  Strategies and guidelines for developing a project timeline;

     

    •  Strategies and guidelines for developing/selecting performance measures; Strategies and guidelines for selecting the best funding level and developing a budget application.

    What types of organizations or individuals are eligible for funding from the Baltimore Children and Youth Fund?

    This competitive process is open to organizations with a not-for-profit designation as evidenced by incorporation in the State of Maryland and Federal 501(c)(3) tax-exempt designation. An organization may apply for funding if, at the time of application, it has applied for such status; it must actually receive such status prior to contracting if it is selected for funding. Organizations or programs that do not have a Federal 501(c)(3) tax-exempt designation may also apply by using a fiscal agent to secure grant funding. If an organization or program uses a fiscal agent, it should provide a letter of support from the agent and the agency’s 501(c)(3) exemption letter. If an organization or program is in need of a fiscal agent, it can request a list of available options by contacting us at bcyfund.org/contact-us or by accessing the Baltimore Children and Youth Fund’s website at www.bcyfund.org. All agencies applying for funding must be located within the Baltimore City limits; serve (or be expanded to serve) children and/or young people under age 24; and must provide services in the City of Baltimore.

    Where should prospective applicants direct additional questions?

    Applicants may direct inquiries to bcyfund.org/contact-us.