Executive Meeting Minutes March 7

Section

Purpose

Speaker

I.

Attendees: Larry Simmons, Jr., Board Chair, Lisa Molock, Board Vice Chair, John Morris, Board Treasurer, Marcus Pollock, Board Secretary, Alysia Lee, President, Emily Cory, Executive Assistant

Absent: None

Call to Order: 6:02 p.m.

Larry Simmons, Jr., Chair

II.

• Board Recruitment Plan
  • Goal to begin by March 20th
  • 3 new adult members
  • 4 new youth member
  • Review of the plan
  • Discussion/Recommendations 
    • Thank you for making it more accessible
    • Great to add the rubric directly into the application!
    • How do we indicate a priority scheme based on the needs of the board for the application reviewers? (which of the list located on the board recruitment plan)

III.

• Strategic Planning Process 
  • Who is serving on the strategic planning committee?
  • Review of the Valbrun Group Strategic Planning Proposal and the scope of work of those committee members
  • Looking for 2-3 Board Members
    • Marcus Pollock volunteered to chair but needs direct expectations and would work with Alysia to develop those expectations
    • Lisa Molock volunteered to serve as co-chair

IV.

• Performance & Development Plan
• Staff

• • Reviewed Performance and Development Plan and the performance management plan
    • Positive feedback from Mr. Pollock
    • John invited to offer feedback on the ADHOC committee – Making progress and discipline transparent, inclusive, and production and to offer support and structure for the employees of BCYF so that they can thrive
    • Restorative Justice as a value in the performance and development plan – can you speak to how that approach is applied to this environment?
      • From an education space to practice restorative justice in conflict resolution or restoring community members into community. It’s a way for indigenous and black wisdom to be applied to conflict resolution.
      • Folks wanted a framework and tools to use in giving and receiving feedback in a positive way.
      • Small slights can cause blocks in the work – imagining the impact on community as a restorative justice practice
      • Board will be included on trainings offered around using restorative justice practices in the workplace
  • Leadership
    • Review of the Leadership Review tool in board packet
    • Question of timeline, right on time to plan the beginning of this year’s review
    • Are there any barriers to that timeline?
      • Only in regards to scheduling. Planning to kick off in May.
    • Next steps to identify HOW to collect feedback from board and staff (focus groups or survey)
      • Survey may be better based on schedules
      • June 6th could be a good time for a board focus group?
      • Mr. Pollock expressed that a survey may protect anonymity as well as efficient for reading data (staff)
      • Staff could choose to include their name if they would like the board to follow-up with them.
    • May 2nd the survey can be presented at that executive committee meeting. That survey will also be included in the board book.
    • Full board or two small groups – committee is in favor of scheduling 2 small groups
    • Emily to work to schedule Alysia review with Larry and Lisa

V.

• Compliance Events
  • 2 compliance events
    • Hearing with the city
    • June 2nd: The Annual Report is due
  • Vote to approve last meeting minutes
    • Larry moves to approve
      • No opposed 
      • John and Lisa Seconded
    • Minutes approved

VI.

Questions

• New board meeting agenda model developed at board retreat and will need one person to offer an impact story
• Lisa Volunteered

Adjourn: 6:45 p.m.